Admin Assistant: Property Support

PROVINCIAL ADMINISTRATION: WESTERN CAPE DEPARTMENT
DEPARTMENT OF CULTURAL AFFAIRS AND SPORT
REF NO: TPW 2017-162
SALARY : R 152 862 per annum, Level 05
CENTRE : Department of Transport and Public Works, Western Cape Government
CLOSING DATE : 29 September 2017

REQUIREMENTS :
Grade 12 or equivalent qualification.
Recommendation: A minimum of 1-year administrative experience.
Competencies: Understanding of the following: Administer GG vehicles.
Minute taking.
Excellent communication (verbal and written) skills in at least two of the three official languages of the Western Cape.
Ability to work under pressure and meet deadlines.
Ability to work in a team.

DUTIES :
Procurement of stock (stationery, movable assets, refreshments and equipment).
Prepare requisition forms.
Assist with the issuing and control of stock.
Ensure the issuing, purchasing, maintenance and repair of equipment.
Assist with placing of notices, bids and advertisements in the various newspapers and in the Government Gazette.
Assist with the annual inventory of movable assets.
Render general administrative support.
Assist with the compilation of submissions.
Render a Secretariat function for various committee and staff meetings and arrange for logistics as well.
Compiling of payments for processing and signature.
Registering and updating of payments on SITS.
Accurately capture payments.
Assist with enquiries and complaints regarding payments and escalate queries that cannot be resolved.
Render general administrative financial support to the Chief Directorate.
Maintain the GG vehicles register.

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