Administration Clerk (office Administrator) (

REF NO: DHET 94/10/2017) (2 Year Contract Position) Project Coordination Unit
SALARY : R152 862 per annum, (Level 5)
CENTRE : Pretoria 67
CLOSING DATE : 17 November 2017

REQUIREMENTS :
A Senior Certificate/Grade 12 or NCV certificate (level 4) A qualification in Public Administration and Office Systems Management will be an added advantage, alongside a minimum of one to three years relevant practical experience.
Integrity, strong values and honesty are integral attributes for this position.
Further requirements relate to technical proficiency, strong administrative, organisational and general office management as well as problem solving and analysis, generic budgeting and financial management skills.
The incumbent must be client orientated, customer focused, responsive and be able to perform in a team environment.
Good writing, communication and inter-personal skills.
A personable attitude with good communication skills are a prerequisite, in concert with an ability to comfortably interact with persons at all levels in the Department.
The incumbent must also have prior experience in the effective use and application of Microsoft applications, particularly in relation to MS Word, Excel, Outlook and PowerPoint programmes.
Proven skills and experience in the application and management databases is also an essential requirement for the position.

DUTIES :
The responsibilities of the position include: Meticulous oversight and management of manual and electronic record and information management systems and databases comprising the ongoing mapping, collation, recording, retrieval, digitising and storage of information.
the oversight and management of orders and related purchasing functions, as and when required.
Performing occasional secretarial functions.
Rendering office management support services.
Taking down and finalising minutes when required, as well as preparing presentations, correspondence and spreadsheets.
Quality assuring documentation.
Corresponding with relevant internal and external stakeholders and coordinating and maintaining stakeholder relations.
Managing incoming and outgoing mail.
Overseeing office stationary requisition functions, managing office assets and planning and well as coordinating travel, accommodation, S&T claims and other logistical requests on behalf of office personnel.
Planning and oversight of event logistics, alongside the management and preparation of generic event materials and their subsequent dissemination, as and when required.

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