Administration Officer

REF NO: ECHEALTH/AO/FH/01/07/2018
SALARY : An all-inclusive remuneration: R242 475 – R285 630 per annum (Level 07)
CENTRE : Chris Hani District, Frontier Hospital
CLOSING DATE : 17 August 2018

REQUIREMENTS :
Diploma /Degree in Public Administration/Office Administration or equivalent qualification with 0-administrative systems and processes.
Knowledge of Public Service Regulations, Policies and Procedures.
Good inter-personal, communication (verbal and written) nce will be an added advantage.

DUTIES :
Manage provision of registry administrative services: Monitor flow of record correspondence and mail.
Proper handling of routine oncoming and outgoing correspondence.
Routine check and tracking of files in the registry.
Draft routine correspondence (type documents) Open new files/volumes and update through recording on the filing system.
Maintain distribution list of general correspondence.
Continuous updating of the filing system.
Retrieve and store institutional data and correspondence.
Store master copies of circulars and internal communication.
Archive closed volumes.
Check and update electronic files or information.
Continuous updating of information on computer for reporting purposes.
Provide office automation and reprographic services.
Allocate telephones, faxes, and photocopiers to all users according to needs.
Attend to queries from users and suppliers with regard to application of various equipment, operational problems and render advice.
Arrange for the replacement and upgrading of telephone infrastructure.
Process telephone billings.
Provide an effective and efficient transport management service: Allocate vehicles to drivers and departmental officials.
Monitor utilization of drivers.
Make and confirm vehicle bookings for hospital officials attending meetings, conferences and workshops Control usage of official vehicles.
Investigate accidents, abuse and misuse of official vehicles.
Maintain hospital official transport services.
Supervise human and physical resources.

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