Administrative Assistant

DEPARTMENT OF TRADITIONAL AFFAIRS
REF NO: 2018/06 (12 Months contract post) Institutional Support & Coordination
SALARY : R196 407 per annum
CENTRE : Pretoria
CLOSING DATE : 10 August 2018

REQUIREMENTS :
A Grade 12 Certificate.
Generic Competencies: Client orientation and customer focus, communication, honesty and integrity.
Technical Competencies: Office management and administration, secretarial functions and office administrative systems.

DUTIES :
The successful candidate will perform the following duties: Develop and manage an efficient filing system and flow of documents in the office of the DDG: Receive and distribute documents.
Record documents in the appropriate registers.
File and manage the paperwork of the office of the DDG.
Establish effective document tracking systems.
Provide secretarial support services: Co-ordinate and prepare documentation for meetings/ workshops.
Compile minutes/ reports.
Draft memoranda and any other correspondence.
Manage the diary of the supervisor: Arrange appointments and record events in the diary.
Promote effective diary co-ordination in an electronic or at least on a manual system.
Provide administrative support services: Arrange logistics and related activities for travel, meetings, workshops and conferences.
Manage the telephone and communication systems in the office.
Purchase and order stationery and equipment.
Manage inventory and equipment within the office.
Make copies, fax and email documents as required.

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