Administrative Assistant

PROVINCIAL ADMINISTRATION: GAUTENG DEPARTMENT
DEPARTMENT OF COMMUNITY SAFETY
Directorate: Gauteng Audit Services
SALARY : R142 461. Per annum (plus benefits)
CENTRE : Johannesburg 153
CLOSING DATE : 29 December 2017

REQUIREMENTS :
A 3 year tertiary qualification (NQF Level 6) as recognized by SAQA in business administration / Public Management/Office Management and or equivalent.
One year experience in an Office Management environment.

DUTIES :
Bind all reports received from secretaries for issue, and distribute them accordingly: Record and reference the reports issued.
Deliver reports and maintain record of delivery schedules.
Scan and PDF all reports issued, file and maintain records manually and electronically.
Report status of reports issued to management on request.
Deliver issued progress/AC reports timeously to the departments.
Maintain an appropriate filing, labelling and document management system timeously and accurately.
Maintain a register of all reports issued in terms of name, reference number, client and date.
Develop and manage a soft and hard copy database of all reports issued.
Compare issued reports list to agree with the one prepared by the PAs on a monthly basis.
Arrange service and repair of office equipment e.
g.
, printing machines and binding machines.
Maintain records of GPT assets issued to staff, e.
g.
, locker keys, projector, etc.
Handle boardroom bookings.
Order and issue stationery to GAS staff.
Answer telephones and assist the clients, staff and public with general questions and referrals where appropriate.
Confirm receipt of all official documentation.
Serve refreshments to visitors upon request.
Please note that this responsibility relates to meetings and special events only.
Ensure that all cups and other crockery are collected and cleaned by facilities.
Arrange parking when necessary.
Take minutes in a QAR meetings on request.

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