Administrative Officer: Registry

DEPARTMENT OF PUBLIC WORKS AND INFRASTRUCTURE
REF NO: 2020/05
SALARY : R257 508 per annum
CENTRE : Kimberly Regional Office
CLOSING DATE : 31 January 2020

REQUIREMENTS :
A three year tertiary (NQF Level 6) or equivalent qualification as recognised by SAQA.
Relevant experience in Inventory management, Client orientated and Supervisory experience.
Knowledge of National Archive Regulations, Public Finance Management Act, Provisioning management, Inventory administration, including stock keeping, procurement processes and procedures, inventory systems, general office management, human resources policies.
Skills.
record management, effective communication, report writing, planning and organising, basic numeracy, conflict management, problem solving, demonstrative computer literacy (word processing, spreadsheets, presentations) and interpersonal relations.
Resourceful, ability to work under stressful situations, ability to communicate at all levels, people orientated, diplomacy, trustworthy, punctuality, hard-working, self-motivated and ability to work independently.
Willing to adapt to work schedule in accordance with professional requirements.

DUTIES :
The administration of registry and archive functions.
ensure that filling is in accordance with National Archive Regulations, ensure the effective disposal of records, ensure timeous dispatching of mail upon receipt, ensure delivery of effective courier services, ensure the correct recording of cheques, postal orders and cash in the remittance register.
Issue circular numbers.
Provide administrative support to the Regional office.
provide training on filling systems, compile and present statistical reports to line manager on a monthly basis, receive and process requests for repairs, maintenance and installations, manage the flow of information and documents in the office, manage communication to and from the office, attend to human resources related processes and liaise with stakeholders relevant to the office.