Artisan Development Administrative Clerk

REF NO: 2018/046
SALARY : R163 563 per annum (Level 05) plus benefits applicable to the Public Service. (College appointment.)
CENTRE : Central Office
CLOSING DATE : 30 August 2018

A Grade 12 NCV L4 or equivalent qualification with a three-year diploma/degree as an added advantage.
A minimum of one-year experience.
Knowledge of: QCTO, NAMB and SETA accreditation requirements.
monitoring and evaluation systems, particularly IT-based.
operational and delivery mandates with respect to technical and vocational education and training institutions.
Proven computer literacy, including MSWord, MSExcel and MSPowerPoint.
Proven administrative skills and a track record in the preparation of documents, presentations, reports and databases.
Proven office administration skills relating to record keeping.
Good organisational skills with a demonstrable ability to prioritise workload and work methodology efficiently and accurately to meet deadlines and manage conflicting priorities.
Good communication skills, verbal and written.
Advantageous: Project Management Qualification.
Office Administration: Receive and refer calls.
Relay messages to the relevant persons.
Render support services.
Provide electronic and other communication channels for project stakeholders.
Establish and maintain record and documentation keeping system.
Render administrative support services to the unit.
Data Capturing and Reporting: Perform data capturing duties.
Type documents for the unit.
Render support services in reporting for meetings.
Maintain and update occupational programme databases with student, programme and general information.
Provide business information services and technical support to team members in the unit and industry.
Generate and summarise requisition and purchasing reports relating to occupational programme delivery.
Participate in regular unit meetings, informing colleagues of all matters pertaining to student performance.
Project Administration: Render support services to student stipends.
Render support services with scheduling of key milestones and critically activity dependencies.
Reconcile statistical and progress report.
Information: Maintain and create a systematically information storage system in hard copy as well as electronically.
Maintain good housekeeping principles.
Financial Management: Reconcile up-to-date records of the units finances.
Maintain records of engagement process.
Distribute feedback to stakeholder groups.
Record and report on review and renew accreditation status.
Arrange employers to negotiate student placement and to make sure they comply with quality assure requirements.
Maintain a data base of recruited employers for placement of students.
Liaise with the SETA registered Moderator and Assessor.
Attend trainings and all workshops to keep abreast with the changes.
Prepare administrative documents for site visits, verification and accreditation processes.

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