Assistant Director: Records Management

PROVINCIAL ADMINISTRATION: GAUTENG DEPARTMENT
DEPARTMENT OF COMMUNITY SAFETY
REF NO: 001536
Directorate: HR Transaction Services and Transversal Support
SALARY : R334 545 per annum plus benefits
CENTRE : Head Office
CLOSING DATE : 15 September 2017

REQUIREMENTS :
An appropriate recognized 3 year National Diploma in Records Management/Information Management/ Human Resource Management with a certificate in Records Management plus 3-5 relevant experience in records or achieving process.
Excellent verbal and written communication skills, Management and supervisory skills, excellent report writing skills.
Extensive knowledge and basic application of National Archives Act, 43 of 1996, PFMA, and Best Practice Model for keeping and managing paper based employee records and HR related prescripts.
Computer literacy in MS Excel, MS Word MS Access and MS Office.
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DUTIES :
Co-ordinate reporting on support service offered by clusters.
Ensure the smooth running of paper based and electronic records systems.
Ensure compliance of departmental fi le plan and policies.
Maintain safety and confidentiality of employee records.
Provide policy framework to guide staff and manage usage of records.
Monitor and update departmental records policy.
Provide an on-going support to districts and management.
Fulfil the internal monthly reporting requirements and provide analysis of records management manually and electronically.
Maintain 66 audit procedure.
Provide input to the HRTS budget.
Interpret records management and prescripts.
Supervise staff and manage their performance and development according to the PMS.

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