Financial Controller: Property Support

PROVINCIAL ADMINISTRATION: WESTERN CAPE DEPARTMENT
DEPARTMENT OF CULTURAL AFFAIRS AND SPORT
SALARY : R281 418 per annum, Level 08
CENTRE : Department of Transport and Public Works, Western Cape Government
CLOSING DATE : 29 September 2017

REQUIREMENTS :
3-year National Diploma (or equivalent qualification) with a minimum of 1-year Financial Management experience.
Competencies: Extensive knowledge of applicable policies and procedures.
Financial Management.
Empowerment (SMME, Broad based BEE, Women and Disability).
Capacity building.
Project Management.
Community facilitation.
Excellent communication in at least two of the three official languages of the Western Cape.
Ability to work under pressure and meet deadlines.
Ability to impact and influence others.

DUTIES :
Financial administration will entail the following: Manage the bank account.
Manage the Lease Management System suspense account of unallocated amounts.
Investigate amounts that cannot be allocated on a daily basis.
Report on the status of the suspense account each month.
Perform regular internal audits of financial data on the system.
Monitor payments and amounts received to ensure that all liabilities are budgeted for.
Payments will entail the following: Obtain authorization for payments.
Verify and reconcile accounts before processing payments.
Register and update the invoices status on SITS.
Obtain the relevant verification and authorization signatures for the payments to be processed.
Co-ordinate the capture of payments on BAS.
Ensure and monitor that the payments have been affected.
Tenant administration will entail the following: Open tenant and property financial files for the tenants.
Input financial information on MDA in accordance with the lease agreement or instruction from the portfolio officers.
Tenants statements will entail the following: Process meter readings to calculate the costs for municipal services and charge these to the relevant tenant account.
Update MDA and charge the next month billing for the statement.
Ensure that correct statements are provided to the Credit Controller for remittance to clients.
Tenant queries will entail the following: Deal with tenant queries regarding statement timeously.
Ensure that proof of payment is provided for amount which have not been allocated to the tenant account.
Parking will entail: Ensure that the parking leases are captured on MDA.
Ensure that all financial information and amendments are filed on a tenant lease file.
Ensure that all stop orders are instituted by the CSC.
Reporting will entail the following: Report on all the municipal recoveries and suspense account on a monthly basis.
draw budget report from MDA.

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