Office Manager To Chief Director: Incremental Programmes

PROVINCIAL ADMINISTRATION: EASTERN CAPE DEPARTMENT
DEPARTMENT OF HUMAN SETTLEMENTS
REF NO: DHS08/03/2018 Purpose: To provide sound administrative and executive support to the Chief Director
SALARY : R417 552 – R491 847 (Level 10)
CENTRE : Head Office
CLOSING DATE : 13 April 2018

REQUIREMENTS :
A three year degree/Diploma in Office Administration/NQF level 6 relevant qualification with 3 years working experience in the office environment or a Computer literacy with strong and sound typing skills (Excel is compulsory with MS Word and PowerPoint.
Excellent communication skills (verbal and written).
Excellent filing skills and to keep record of flow of documents.
Experience in office administration and coordination.
Flexible and adaptable.
Ability to work under pressure and adhere to strict timeframes.
Ability to take initiative and work independently.
Ability to identify and handle confidential matters.
A valid 61 driving licence will be an added advantage.
Skills and Competencies: In depth knowledge of monitoring and evaluation, government policies and planning systems, public service regularity framework, information management performance management.
Good facilitation, report writing, research, interpersonal relations, computer literacy, negotiation, presentation, analysing, communication, conflict management and working in a team.

DUTIES :
Responsible for overall management and administration of the office at all times.
Assist in compiling the budget of the office.
Consolidate in-year monitoring and Dora reports.
Monitor the expenditure of the programme and consolidate expenditure reports.
Prepare weekly, monthly, quarterly and annual reports.
Manage the assets of the office.
Request and consolidate reports.
Analyse the information provided, consolidate and submit the final report.
Compile internal and external reports and memos.
Prepare memorandum, reports, speeches etc.
Provide strategic support to the Chief the diary is managed effectively.
Ensure proper planning and organising in the office of the Chief Director.
Ensure that events are planned, coordinated and organised.
Provide administrative executive support to the Chief Director.
Attend the Chief Director meetings and take minutes.
Attending meetings on behalf of the Chief Director and report back.
Make follow-up on the implementation of the resolutions of the meetings.
Follow up on tasks assigned to directorates.
Receive correspondence from inside and outside the Chief Directorate and guide correspondence to relevant directorates, including making necessary follow-ups.
Liaise and communicate with other directorates/branches within the department and also with outside clientele.

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