Personal Assistant Component: Regional Director Office

PROVINCIAL ADMINISTRATION: EASTERN CAPE DEPARTMENT
DEPARTMENT OF EDUCATION
REF NO: DRPW 31/10/2017
SALARY : R226 611-R266 943 per annum (Salary Level 7)
CENTRE : Alfred Nzo Regional Office
CLOSING DATE : 17 November 2017

REQUIREMENTS :
Management/Public Relations/ Management Assistant with at least two (2) years relevant experience as a secretary or providing secretarial support at senior level OR Relevant Certificate of RPL (as assessed and awarded by a recognized institution of learning, with a minimum of 120 credits at NQF Level 6).
Advanced knowledge of Microsoft Office packages and document management system.
Must have good interpersonal, organizational and communication skills (written/verbal) and advanced planning.
Must be customer focused, adaptable and detail conscious.
Experience in customer relations and client liaison is also a prerequisite.
The successful applicant must be able to maintain confidentiality and work independently with minimum supervision.
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DUTIES :
Provide a secretarial/receptionist support services to the Regional Director: Taking and typing of minutes, ensuring the efficient flow of information, liaising with clients, schedule and manage appointments, screening of calls.
Render administrative support services: – i.
e.
collate, compile and submit monthly, quarterly, annual and management reports to various structures within and outside the department.
Provide assistance in the technical formatting of submissions for the Regional Director from time to time.
Develop and maintain travel arrangements are well coordinated, prioritize issues in the Regional oceries, stationery, printing supplies etc.
Provide logistical support to Regional Director (i.
e.
well-coordinated travelling arrangements, arranging conferences, meetings, refreshments and documentations).
Support Regional Director with the administration of his/her budget as well prepare his/her S&T claims.
Study the relevant Public Service and departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly: – remains up to date with regard to the prescripts/policies and procedures applicable to his/her work terrain to ensure efficient and effective support to the Regional Director.
remains abreast with the procedures and processes that apply in the office of the manager.

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