Personal Assistant (legal Services)

REF NO: SD/2018/04/09
SALARY : R226 611 per annum plus benefits
CENTRE : Johannesburg Head Office
CLOSING DATE : 18 May 2018

REQUIREMENTS :
Secretarial Diploma or equivalent qualification with 3-rendering a support service to Senior Management.
Knowledge on the relevant legislation/policies/prescripts and procedures.
Computer literacy (Microsoft Word, Excel, Outlook and PowerPoint, Project Office) is essential.
Skills and Competencies Language skills and the ability to communicate well with people at different levels and from different backgrounds.
Good telephone etiquette, High level of reliability, ability to do research and analyse documents and situations.
Basic knowledge on financial administration.

DUTIES :
Register all incoming and outgoing mail and documents.
Qualities assure the standard required on incoming and outgoing documents.
Route incoming mail and documents.
Return documents to staff for correction, amendment and implementation.
Follow up on the submission of required documents with managers and staff.
Maintain a register of incoming and outgoing mail and documents.
Distribute information to managers and staff.
Notify managers about scheduled and unscheduled meetings in the component.
Liaise with other components regarding the submission of documents.
Coordinate the distribution of reports to line managers and staff.
Quality assures submitted data against set criteria and standards.
Submit consolidated reports as per the set timelines.
Maintain records of all consolidated and submitted records.
Record commitments made by the Director/Chief Director.
Secure and change appointment as required.
Confirm appointments and commitments.
Assist in the scheduling of appointments in the order of priority and importance.

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