Personal Assistant: Traffic Training And Development

PROVINCIAL ADMINISTRATION: WESTERN CAPE DEPARTMENT
DEPARTMENT OF AGRICULTURE
SALARY : R226 611 per annum (Salary level 7)
CENTRE : Department of Transport and Public Works, Western Cape Government
CLOSING DATE : 22 December 2017

REQUIREMENTS :
Grade 12 Certificate (or equivalent) plus a Secretarial/Office Administration Diploma/Certificate.
A minimum of 3 years’ appropriate experience in office 116 Knowledge of the following: Policies, prescripts, regulations and procedures.
Administration and Financial Management.
Procurement Processes.
Understanding of functioning, systems and processes of government.
Proven computer literacy in MS Office (Word, Excel and PowerPoint).
Excellent (written and verbal) communication skills in at least two of the official languages of the Western Cape Province.
Excellent telephone etiquette, planning, organising typing and report writing skills.
Must have good communication skills (verbal and writing) and the ability to communicate well with people at different level.

DUTIES :
Provides a secretarial/ receptionist support service to the Senior Manager.
Support the Manager with the administration of the budget.
Analyse the relevant Public Service and Departmental prescripts/ policies and other documents and ensure that the application thereof is understood properly, coordination within the office and liaison with clients.
Procurement, provisioning administration inclusive of travel claims, subsistence and expenditure control.
Schedule appointments for the Director.
Provide logistical support with regards to travel/ accommodation arrangements for meetings/ workshops/ conference and other functions, Receive visitors, handle enquiries and liaise with clients and other stakeholders.
Manage mail, faxes, and other documents.
Draft and type correspondences and other documents.
Take minutes during meetings and compile reports.
Maintain effective filling and document tracking systems (electronically and manually).
Record keeping, Maintaining confidentiality.

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