Secretary

GOVERNMENT COMMUNICATIONS AND INFORMATION SYSTEM GCI
REF NO: 3/1/5/ 19/100
Directorate: Eastern Cape Provincial Office
SALARY : R173 703 per annum (Level 05)
CENTRE : East London
CLOSING DATE : 22 November 2019

REQUIREMENTS :
Grade 12 with typing as a subject or any other related training course/qualification that will enable the candidate to perform the work satisfactorily.
One (1) year relevant experience including Internship or Learnership.
Special requirements: Knowledge and experience in executing secretarial duties.
Knowledge of general office administration and ability to operate and organise office efficiently.
Ability to provide excellent customer service.
Ability to conceptualise and initiate new innovative approaches to optimise the secretarial service provided to the manager.
Computer literate.
Knowledge of Word, Excel and Power point.
Language proficiency in English and IsiXhosa (written and verbal).
Analytical and innovative thinking ability as well as problem solving and interpersonal skills.
Organizing, telephone etiquette and typing skills.
High level of reliability.
Ability to act with tact and discretion.
Ability to work under pressure.
Knowledge of documentation management.
Good filing (electronic and manual) and problem solving skills.
Ability to work in a decentralized environment and sometimes travel.
Presentability and high degree of etiquette.
Ability to work within a team.
Ability to do research and analyse documents and situations.
A typing test will be rnse will be an added advantage.

DUTIES :
Provide a secretarial support service to the Provincial Director and the directorate: Eastern Cape Provincial Office.
Provide logistical support to the Director regarding leadership meetings.
Type routine notes, memos, letters and reports.
Receive telephone calls and refer to the relevant role players.
Operate office equipment and ensure that they are in a good working order.
Record engagements of the Director and assist in the daily management of outgoing correspondence.
Manage the safekeeping of documents.
Draft routine documents as requested.
Arrange travel, accommodation, and processing subsequent travel claims and currency reconciliation.
Handle procurement of stationary, refreshments etc.
Set up meetings, including arrangement of meeting rooms, equipment and catering, notifying attendees and circulate material.
Collect agenda items.
Compile agendas and minutes.
14 Provide a reception, communication and co-ordination service as well as office security service.
Report writing, compilation, collation.
Minute taking and development of target driven action plan.
Ensure record management in the office of the Director and the Provincial office.

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