Secretary

GOVERNMENT COMMUNICATIONS AND INFORMATION SYSTEM GCI
REF NO: 3/1/5/ 19/99
Directorate: Human Resource Management
SALARY : R173 703 per annum (Level 05)
CENTRE : Pretoria
CLOSING DATE : 22 November 2019

REQUIREMENTS :
Grade 12 with typing as a subject or any other related training course/qualification that will enable the candidate to perform the work satisfactorily.
One (1) year relevant experience including Internship or Learnership.
Experience in records management will be added an advantage.
Special requirements: Knowledge and experience in executing secretarial duties.
Knowledge of general office administration and ability to operate and organise office efficiently.
Ability to provide excellent customer service.
Ability to conceptualise and initiate new innovative approaches to optimise the secretarial service provided to the manager.
Computer literate.
Knowledge of Word, Excel and Power point.
Language proficiency in English 13 (written and verbal).
Analytical and innovative thinking ability as well as problem solving skills and interpersonal skills.
Organizing, telephone etiquette and typing skills.
High level of reliability.
Ability to act with tact and discretion.
Ability to work under pressure.
Knowledge of documentation management.
Good filing (electronic and manual) and problem solving skills.
Ability to do research and analyse documents and situations.
A typing test will be required of all listed candidates interviewed.

DUTIES :
Provide a secretarial support service to the Directorate: Human Resource Management.
Type routine notes, memos, letters and reports.
Receive telephone calls and refer to the relevant role players.
Finalise telephone queries.
Operate office equipment and ensure that they are in a good working order.
Record engagements of the Director and assist in the incoming and outgoing correspondence.
Manage the safekeeping of documents.
Draft routine documents as requested.
Arrange travel and accommodation and processing subsequent travel claims and currency reconciliation.
Handle procurement of stationary, refreshments etc.
Set up meetings, including arrangement of meeting rooms, equipment and catering, notifying attendees and circulate material.
Collect agenda items.
Compile agendas and minutes.
Provide a reception, communication and co-ordination service as well as office security service.

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