Senior Administrative Officer: Bid Adjudication Secretariat

PROVINCIAL ADMINISTRATION: GAUTENG DEPARTMENT
DEPARTMENT OF EDUCATION DISTRICTS EKURHULENI NORTH (EN)
REF NO: HO2019/09/01 (X2 POSTS) Chief
Directorate: Supply Chain Management
SALARY : R316 791 per annum
CENTRE : Head Office
CLOSING DATE : 20 September 2019

REQUIREMENTS :
An appropriate three- year National Diploma/Degree in Public Management/administration plus minimum experience in secretariat/ administration environment.
A sound working knowledge of Public Service Regulations, knowledge of Public Service Act, Public Finance Management Act.
Batho Pele principles, knowledge of Basic Conditions of Employment Act and HR Prescripts.
Minutes taking, listening skills, Computer literacy, Communication Skills, Project Management and Problem-solving skills.
Internal personal relations.
Policy development and research skills.
Supervisory skills.
Report writing skills.
Innovation and creativity skills.

DUTIES :
Provide efficient support to the executive secretariat during BAC and BSCOM meetings.
Communicate the BAC and BSCOM decisions and resolutions to relevant internal and external stakeholders.
Provide Administrative and logistical support to the BAC and BSCOM meetings.
Control the quality of compiled meeting packs and minutes.
Carry out analysis and provide quality assurance on various documents and consolidate inputs for consideration by both BAC and BSCOM.
Provide effective and efficient follow up system for the implementation of BAC and BSCOM Recommendations and Decisions.
Provide support on the implementation of all BAC and BSCOM Reports and resolutions and monitor compliance thereof.
Provide regular feedback to the Unit Head on matters relating to the Component.
Facilitate follow up on the implementation of the BAC and BSCOM decisions.
Maintain a decision tracking grid for the Chairperson of the BAC.
Provide guidance on the implementation and maintenance of effective and efficient administrative systems and procedures within the Office of the Secretariat.
Provide advice and support on the implementation and maintenance of internal filing system for the Secretariat in terms of the departmental records management prescripts.
Provide effective and secure archiving system for the BAC and BSCOM documentation.
Monitor the manual and electronic recording of decisions from meetings.
Monitor the implementation and maintenance of correspondence tracking system for all 63 Secretariat correspondence.
Ensure the effective, efficient and economic utilisation of allocated resources.
Manage and identify poor performance and address effectively to improve team performance.
Guide, train and advice staff on all financial administration services to enhance the correct implementation of policies and practices.
Compile and submit work plan, performance development plan, job description and performance agreements of staff.
Ensure staff is kept abreast of all s Budget and monitoring thereof.
Prepare submissions, letters and internal memorandums.

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