Supply Chain Management Clerk: Acquisitions Management 2 Posts

PROVINCIAL ADMINISTRATION: WESTERN CAPE DEPARTMENT
DEPARTMENT OF AGRICULTURE
SALARY : R152 862 per annum, Level 05. Note on remuneration: Cost-to-employer (CTE) remuneration packages for certain occupation-specific dispensations (OSD), the middle-management service (MMS) and contract positions are inclusive of all costs related to service benefits or obligations including basic salary, 13th cheque, medical assistance, housing assistance, pension-fund contributions, etc. MMS remuneration packages are flexible and may be individually structured as prescribed. Where remuneration is not indicated as CTE, employees’ service benefits or obligations are funded or co-funded in terms of the applicable prescripts or collective agreements.
CENTRE : Department of Social Development, Western Cape Government.
CLOSING DATE : 01 September 2017

REQUIREMENTS :
Grade 12 (or equivalent qualification) with relevant experience in an acquisition management environment.
Recommendations: A minimum of 1-year experience within a Logistics Management / Supply Chain Management environment.
Competencies: Good understanding of the following: Financial Management and Supply Chain Management services.
LOGIS as Procurement Operating System.
Public service reporting structure.
Public Finance Management Act (PFMA), National and Provincial Treasury Regulations.
Preferential Procurement Framework Act (PPPFA) and Regulations.
Communication (written and verbal) skills in at least two of the three official languages of the Western Cape.
Proven computer literacy in MS Office (MS Word, MS Excel and MS Outlook).

DUTIES :
Responsible for maintaining the bid register.
Maintain proper filing for all bid files and recordkeeping.
Drafting and submitting of bid advertisements in the prescribed mediums (e-portal, GTB, etc.
).
Issuing of bid documents and maintaining the bid issues register.
Co-ordinate the bid opening process of bids and maintain the bids received register.
Co-ordinate the meetings for bid committee meetings briefing and information sessions.
Assist with minute taking of all bid committee meetings and prepare draft minutes of bid committees.
Prepare briefing, site, information session certificates of attendance.
Compilation of bid extension letters to prospective bidders with regard to bid validity and communication thereof.
Assist in providing feedback on all bid related queries.
Continuously maintain confidentiality.