Team Assistant: Municipal Finance Improvement Programme (mfip)

GOVERNMENT TECHNICAL ADVISORY CENTRE (GTAC)
REF NO: G014/2018 Term: 3 Year Fixed Term Contract
SALARY : R242 475 R285 630 per annum plus 37% in lieu of benefits (Level 07)
CENTRE : Pretoria
CLOSING DATE : 10 August 2018

REQUIREMENTS :
National Senior Certificate (Grade 12) certificate, studying towards obtaining a relevant graduate diploma, degree or occupational qualification in administration, office management, project management or business administration, or in a relevant field.
A minimum of 2 years relevant administrative and/or secretarial experience, experience in the use of MS Office packages, i.
e.
MS Word, MS Excel, MS PowerPoint, Internet Explorer, MS Outlook, strong computer literacy and administration skills, experience in english business writing skills and minute taking, experience in management of logistics relating to meetings, project management skills will be an added advantage.

DUTIES :
Maintain the director or senior manager(s) diary and manage appointments, manage physical and electronic document tracking system, do all typing/word processing, faxing & photocopying for the director or senior manager(s), assist director or senior manager(s) with compiling presentations, arrange meetings (conference rooms, documentation, parking, logistics, resources), and take minutes during meetings, manage travel arrangements (including programs, logistics, security and transport for delegates from other government and international institutions as well as overseas trips), answer and screen telephone calls refer to relevant team member, finalise submission documentation and effect necessary changes when requested to do so, manage filing system for director or senior manager(s), ensure/ Co-ordinate fast & efficient handling of all correspondence, meeting of deadlines for documents (determine priority and follow up), assist director or senior manager(s) with the preparation, proof-reading and quality control of documents emanating from the office, assist director or senior manager(s) with the co-ordination and admin tasks of relevant projects, work with and /or as part of the technical project teams when needed to provide administrative and secretarial support, arrange protocol and VIP protection for all officials from international organisations and foreign governments, where applicable, handle confidential document with utmost discretion, download documents from the internet upon request, prepare budget requirements and travelling for managers and ensure that they are included in the budget of the 15 business unit, confirm availability of funds to operate within budget limit, perform procurement administrative functions including procurement of stationery, coordinate telephone accounts and submit to the relevant parties on a monthly basis.
and keep accurate records and reconcile stationary on a monthly basis.